Privacy Policy

1. Personal Data We Collect

Through this website or the Association’s activities, we may collect the following categories of personal data:

• Contact data: your name, email address and telephone number provided through the contact form, by email or by telephone;
• Activity and programme data: your age, institution, curriculum vitae and related information provided when you register for or take part in the Association’s exchange, internship, entrepreneurship and other programmes;
• Subscription and communication data: the email address you provide if you choose to receive information from the Association;
• Other data provided voluntarily: information you choose to provide to the Association in connection with the purposes set out above.

2. Purpose of Collection

We collect your personal data primarily for the following purposes:

• to respond to your enquiries and provide Secretariat support;
• to process registrations, arrangements and follow-up for activities, internships and programmes;
• to send you information about the Association’s projects and activities, where you have consented to receive it;
• to meet the reporting, audit and compliance obligations required by funders or relevant bodies in respect of funded projects;
• other related purposes required or permitted by law.

3. Use and Sharing of Data

We use your personal data only to the extent necessary for the purposes of collection and will not use it for direct marketing unless your explicit consent has been obtained. We may provide data to third parties in the following circumstances:

• Funding or guiding bodies: for specific funded projects, we provide the required reports to the relevant government departments, funding schemes or guiding bodies in accordance with the funding terms (data will be anonymised or aggregated wherever possible);
• Service providers: technical service providers that help the Association operate its website and information systems (for example hosting, form and database services). They process data only on the Association’s instructions;
• Legal requirements: where we are required to disclose data by law or by order of a court.

4. Data Retention

We retain your personal data for as long as is necessary to achieve the purposes of collection, and delete or anonymise it when it is no longer required. Retention periods are determined by the category of data and the requirements of the relevant funded projects.

5. Your Rights

Under the Personal Data (Privacy) Ordinance (Cap. 486) of Hong Kong, you have the right to:

• access the personal data we hold about you;
• request correction of inaccurate data;
• withdraw your consent for a specific purpose, such as information subscription;
• lodge a complaint about the way we handle personal data.

To exercise any of these rights, please contact the Secretariat (see below). We may ask you for proof of identity in order to verify your request.

6. Data Security

The Association adopts reasonable technical and administrative measures to protect personal data against unauthorised access, use, modification or disclosure. Where this website uses third-party hosting and form services, the relevant data is handled in accordance with their terms of service and security measures.

7. Third-Party Links

This website may contain links to other websites, including social platforms, funding bodies or partners. This policy does not apply to the privacy practices of those websites; please refer to their respective privacy policies.

8. Revisions to This Policy

The Association may revise this policy from time to time. Any material change will be reflected on this page together with its effective date. You are advised to review it periodically.

9. Contact Us

If you have any questions about this privacy policy or your personal data, please contact the Secretariat:

• Email: info@asca.com.hk
• Tel: +852 2404 9081
• Mobile: +852 9298 3258
• Room H, 11/F, Wing Fat Industrial Building, 3 Kin Kwan Street, Tuen Mun, Hong Kong